Tax for the self-employed Tax returns and paperwork for the self-employed

If you're self-employed you need to keep business records for tax reasons

If you're self-employed, it’s important to keep your records straight. 

When it comes to filing your tax returns, either in October for paper returns or January for online, there are plenty of hoops you need to jump through and a number of forms to complete.

Here, we offer some top tips that can help you cover every base when you submit your tax return. 

Make sure you have the right documents

If you're self employed, you'll have to complete the self-employment supplementary pages of the self-assessment tax return. This section is called SA103.

You'll also have to complete the main tax return or short tax return, depending on your turnover in the year. 

If you've been in business for a while, you'll be sent them; if not, as with all supplementary pages, you should apply for them - contact HM Revenue & Customs (0845 9000 404) or download them from the HMRC website.

Go further: Self-employed income tax - find out the difference between the different types of return

Useful link: HMRC's guide to self employment - a handy tool for when you start a business

Self-employed record keeping

Information you give on your tax return must be based on your accounts and other records of your business dealings.

You must keep these accounts and records for at least five years from 31 January following the relevant tax year in case HMRC wishes to inspect them and query your return.

The 2014-15 tax year

So for the 2014-15 tax year, this means you must keep records until 31 January 2021. Failure to do this could cost you a £3,000 fine. It might be worth keeping them for 20 years, given that this is the time limit for an HMRC investigation if it suspects fraud.

HMRC has the powers to visit your premises and inspect your books at any time, so it is vital to keep good records.

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