If your flight is delayed, you could be entitled to compensation or a refund so don't be left out of pocket - make sure you know your rights.
You're protected by the Denied Boarding Regulation if you're flying with an EU based airline, or a non-EU airline flying from an EU airport.
Problems with delays
In our July 2014 survey of 2079 UK adults, problems with delays and cancellations came out as top in a list of people's holiday gripes.
If you have had problems with flight delays, read on for our advice.
Denied Boarding Regulation
If you're travelling with an airline based in the EU or with a non-EU based airline flying from an EU airport, then you're protected by the Denied Boarding Regulation.
The regulation states that the airline has an obligation to offer you assistance if your flight delay is expected to go beyond a certain point.
If you're travelling with a non-EU based airline flying from a non-EU destination, the airline doesn't have the same duty to look after you.
Check the airline's Condition of Carriage to see what compensation you are entitled to.
The Denied Boarding Regulation applies if:
- you have a confirmed booking
- you checked in on time, or if no check-in time was given, then at least 45 minutes before your flight was scheduled to depart
- you're departing from an EU airport, or from a non-EU airport and flying into an EU airport on a 'community carrier' (an airline with its headquarters and main place of business within the EU. This includes all European discount and no-frills airlines)
- You're not entitled to compensation if the delay was due to 'extraordinary circumstances' such as severe weather
- You may be entitled to compensation if your delay was more than two hours and you were travelling more than 932 miles
Your entitlement for flight delays
Under the Denied Boarding Regulation, what you're entitled to depends on the length of your delay and the length of your flight.
You're entitled to meals, refreshments, phone calls and emails if one of the following occurs:
- a flight under 932 miles (for example, London to Venice) is delayed for at least two hours
- a flight within the EU that is more than 932 miles (for example, London to Athens) is delayed by at least three hours
- a flight that isn't within the EU but is between 932 and 2,174 miles is delayed for at least three hours
- any other flight delayed for at least three hours
Providing you qualify in one of the above categories you are entitled to:
- two free phone calls, faxes or emails
- free meals and refreshments appropriate to the delay
- free hotel accommodation and hotel transfers if an overnight stay is required
- you can also choose not to travel, and get a refund of your ticket cost if the delay lasts for five hours or more (but the flight is not cancelled)
Am I entitled to compensation?
Compensation for delayed flights is dependant on the reason for the delay.
If the airline can prove the delay was caused by ‘extraordinary circumstances’, then no compensation is payable.
Extraordinary circumstances are situations beyond the control of the airline, for example, security risk, political instability or severe weather that makes flying dangerous. Strikes are also usually included in this category.
Although you are not entitled to financial compensation for flight delays in these circumstances, you are entitled to the meals, refreshments, accommodation and hotel transfers depending on the length of your flight and delay (as explained above).
It’s worth challenging your airline if you don't agree that there were extraordinary circumstances.
For example, if you are told you can't fly due to weather conditions, but other flights are departing. Airlines may stretch the definition of extraordinary circumstances further than they should.
If you still feel aggrieved by the airline, then contact the Civil Aviation Authority and seek their assistance. They may be able to intervene on your behalf.
Please note the Civil Aviation Authority can only help you if the flight was cancelled or delayed within the UK.
If your flight was cancelled or delayed outside the UK, you will need to complain to the airline regulator in the country the delay occurred in.
If your flight has been delayed because of a strike, see our guide on what to expect from your airline in the event of a strike.
Compensation levels for flight delays
If there are no extraordinary circumstances, you can use our letter template to request financial compensation under the Denied Boarding Regulation as detailed in the table below.
If you paid for a cancelled flight that cost less than £100 on a credit or debit card, you can also use our template letter to make a chargeback claim.
Flight delay compensation table
|Compensation for delay|
|Flight distance||How late arriving||Entitlement|
|Up to 1,500km (932 miles)||More than 3 hours||€250|
|Any flight within the EU over 1,500km (932 miles) or any other flight between 1,500km-3,500 km (2,175 miles)||More than 3 hours||€400|
|More than 3,500km (2,175 miles)||Between 3-4 hours||€300|
|More than 3,500km (2,175 miles)||More than 4 hours||€600|
Court ruling on compensation
This right to compensation is not set out specifically by the Denied Boarding Regulation, but was upheld by the European Court of Justice (ECJ) on 23 October 2012.
The 2012 ruling upheld an earlier ECJ decision of 19 November 2009 and stated that the Denied Boarding Regulation must be interpreted as giving passengers the right to compensation for delays of three or more hours.
Three British companies - British Airways, EasyJet and Tui Travel - had disputed the 2009 decision and claims from UK customers were put on hold, meaning airlines could not be compelled to pay compensation for delays.
Cases that were on hold should now be dealt with, and airlines should no longer argue they do not have to pay out if you claim for compensation after a flight delay of three or more hours.
However, they can still argue that they do not have to pay compensation as a result of extraordinary circumstances in the same way they can with cancelled flights.
In the first test case since the 2012 ECJ decision, in January 2013, Stoke-on-Trent county court ruled that Thomas Cook must pay compensation to passengers who, in 2009, had experienced a 22-hour delay caused by a mechanical fault.
November 2014 update
A court ruling in June 2014 against airline Jet2 helped clarify the situation for extraordinary circumstances - with a consumer winning a case after a flight delay was caused by faulty wiring. The airline claimed this was an extraordinary circumstance.
Jet2 applied to appeal this ruling at the Supreme Court. However the appeal has been rejected.
Many airlines had been telling passengers, who made claims after technical issues delayed or cancelled their flight, that a decision on paying compensation was on hold until this ruling.
The hold on these claims has now been lifted, potentially opening the floodgates for many more new claims.
Smartphone app for passenger rights
The European Commission has launched an app for passengers travelling in the EU.
The application covers your rights for all modes of transport, and is available on the following platforms - Apple iPhone and iPad, Google Android, RIM Blackberry and Microsoft Windows Phone 7.