Letter of notice for maternity leave and pay

If you’re pregnant and employed, you'll need to notify your work about when you wish to take your maternity leave and start maternity pay. Use this letter to do so.

Which? Birth Choice

Which? Birth Choice is a free-to-use website that helps you choose the birth setting that’s right for you.

You can use our unique Birth Choice tool to decide where you want to give birth. Understand your maternity options, get expert advice and find local places that are the best fit for you.

• Features all UK maternity units and birth centres
• Detailed information about local facilities and services
• Evidence based advice

Download Letter

[Your address]

[Company address]

Dear [name of employer/manager]

Ref: Request for maternity leave

National Insurance No: [add number]

I am writing to let you know that I’m pregnant and to notify you of when I want to start my maternity leave and begin receiving statutory maternity pay (SMP).

My baby is due in the week beginning [insert date] and my MATB1 certificate, which confirms this, is enclosed.

I understand that I qualify for 52 weeks' maternity leave, made up of 26 weeks ordinary maternity leave and a further 26 weeks additional maternity leave.

I would like to start my maternity leave and pay on [insert date]. I understand that if I wish to change this date I have to give you at least 28 days’ notice.

I believe I qualify for SMP - please can you confirm this, and what amount I will receive.

If my leave starts on my intended date, my [ordinary/additional] maternity leave will finish on [insert date]. I am therefore due back to work on [insert date].

Please could you confirm the date I am due back at work. 

I hope this is all satisfactory and I look forward to hearing from you with confirmation of the above.

Yours faithfully,

[Your name here]

Download Letter

Find the right letter

Please tell us what you think of the Which? Consumer Rights website.

Your feedback is vital in helping us improve this site. All data will be treated confidentially. This survey will take approximately 5 minutes to complete.

Please take our survey so we can improve our website for you and others like you.