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10 November 2020

How to buy the best printer

Our expert guide explains how to identify the best printer to deliver high-quality prints at a pleasingly low cost, whether you want a basic black and white printer, or a colour all-in-one printer that can scan and copy too.
Hollie Hennessy

The most important question to consider when buying a new printer is: inkjet or laser? Inkjet printers are typically cheaper up front, but cost more to run, while the laser printers are pricier to buy but can produce quality prints faster and more cheaply.

Other key questions include whether you want to scan and copy as well as print. Are happy with just black and white or do you want to print in colour? And do you want wireless printing features, such as Apple AirPrint? 

Video: how to buy the best printer

Watch our video to find out how to buy the best printer for you.

What type of printer should I choose?

Do you need printouts fast, or is quality more important? What sort of documents will you print the most? Will you print from one computer, or lots of devices? And how much do printing costs matter to you? 

Printers can generally be split into two main categories, based on the ink technology they use: inkjet or laser. 

They're also referred to in terms of their features – such as wireless printers, or the tasks their best suited to – such as home office printers. Below you can find out the characteristics of the different types of printers to decide which will suit you best.

Alternatively, take a shortcut straight to our expert pick of the best printers to suit a range of needs and budgets. 

How much should I spend?

You can buy a new inkjet printer for less than £50 and you don’t need to spend much more to get a good one. Our Best Buy printers start at around £40. For around £150, you'll get a high-quality all-in-one, colour laser printer.

The more you spend, the more features you'll get from your printer. But, these days, even an all-in-one printer/scanner with wi-fi and Apple AirPrint could only cost you £40. For more than £100, you'll get home-office features such as an automatic document feeder, or automatic double-sided printing.

Which? tests printers for every budget, ranging from affordable inkjet printers to business-ready laser printers. We assess their quality, speed and running costs, and go deep into their features and ease of use. Each has its place and purpose. We help you narrow down your search so you find the right printer for you.

Just need a decent printer that won't cost a fortune in ink? See all tested models in our printer reviews.

What is an inkjet printer?

Inkjet printers are great all-rounders. They can handle text-heavy documents such as a student’s coursework or minutes from a meeting, but they can also print photos – and do a better job of it than a laser printer. They’re quiet and unobtrusive, and they also take up less desk space than a laser. 

However, inkjets are usually more expensive to run than laser printers, costing you more in ink per printed page than you would pay for laser toner. That’s not necessarily the case with a few business-focused inkjet printers, but as a rule of thumb, inkjets cost you less up front, but more in the long term.

  • Pros Smaller and cheaper than laser printers, can produce good-quality colour prints
  • Cons More expensive running costs, slower to print black text pages than a laser

Get a great inkjet printer with our round-up of the Best inkjet printers.

What is a laser printer?

Laser printers shine when it comes to printing a lot of black text, and while colour models are more expensive than colour inkjets, they also produce professional-looking business graphics. They’re normally faster than inkjets when it comes to this kind of job, and can handle a heavier workload if you’re planning to print a lot of pages every month.

What’s more, while the toner cartridges are expensive, each one prints a lot more pages than an inkjet cartridge, so the actual cost per black-and-white or colour page is usually much less. However, laser printers are usually bulkier and noisier than the equivalent inkjet printer and will take up more space on your desk.

While they can produce good graphs and charts, colour laser printers aren't much good at printing photos. Stick to an inkjet if you're likely to print off your holiday snaps.

  • Pros Fast prints and good-value printing for black-and-white pages
  • Cons More expensive to buy, bulkier and often noisier than inkjets

Choose a model from our round-up of the Best laser printers.

What is an all-in-one printer?

You can buy straightforward inkjet or laser printers, but a device that scans and copies as well won’t cost you a whole lot more. Most have wi-fi connectivity so that you can print from several PCs or laptops, not to mention tablets or smartphones. Some include a fax function, too.

Some all-in-one printers have an automatic document feeder (ADF) on top, which is handy for scanning and copying multi-page reports.

  • Pros Can scan, photocopy and fax as well as print
  • Cons Tend to be larger models that take up more space

See the best all in one printers, and other models, in our printer reviews. Or, get the lowdown on wireless printing in our wireless printing explained guide.

What is a photo printer?

The term ‘photo printer’ covers a wide range of devices. To some, it's an A4 all-in-one that’s really good at printing photos. To others, it’s a dedicated compact photo printer that only prints small photos. Or perhaps you want an A3 specialist model with dedicated photo cartridges and high-resolution print heads for lab quality photo prints. 

Photo printers usually have memory card slots and a USB connection on the front, so you can plug in your camera’s memory card or connect the camera itself and print away, with or without a PC.

  • Pros Optimised for photo-sized prints
  • Cons Can’t guarantee better print quality than a more flexible regular printer

You can read more about the Best photo printers here.

What is an A3 printer?

If you want to print large office documents, posters or photos to hang on your wall, then an A3 printer is the one for you. They cost more money and take up more desk space, but they can print on larger sheets of paper than a standard A4 printer. Some have a strong photographic or design focus. 

  • Pros Ideal if you need to print at poster-size
  • Cons Take up significant space compared to regular printers

We've rounded up the Best A3 printers to help you quickly find the model for you. 

Black-and-white or colour: what should I go for?

Black-and-white inkjets are now pretty much extinct, but you can still save a little money by opting for a ‘mono’ (black-and-white) laser printer. These are cheaper to buy than colour models, and if you’re mostly printing black text on white pages, you’ll also find them nice and cheap to run. 

Colour makes your printer much more versatile, however. On the off chance you ever need to print a photo or colour document, a colour printer is worth having.

Should I consider a wireless printer?

Wireless internet, or wi-fi, is an excellent feature to look for in your new printer. It enables you to connect it to the internet without needing a cable, meaning you can place your printer where you like in your home. 

Once you have connected your wireless printer to the internet, you can access a range of online services, such as the free mobile printing apps offered by the big printer brands – HP, Epson, Canon and Brother.

Other online features to look out for include Apple AirPrint, enabling you to print from Mac, iPhone and iPad devices more easily, and Cloud Print, enabling simpler printing from Google programs and services.  

Find out more in our in-depth guide to wireless printing

Where to buy a printer

When buying a printer, make sure you're handing your money over to a reputable seller. Check the retailer's returns policy and pay attention to customer feedback and reviews. For more details on shopping online safely and arranging refunds for faulty products, see our advice on shopping online

Argos, Currys PC World, John Lewis and Amazon are some of the most searched-for printer retailers at the time of writing. We’ve included links to these retailers handpicked because of their stock availability, best value price or warranty options. 

  • Argos – offers a wide range of inkjet and laser printers. Great if you're on a budget – prices start around £30 and you can get free same day in-store collection at selected Sainsbury's stores. Brands include HP, Brother, Epson and Canon. 
  • Currys PC World – stocks a reasonable range of home printers. Prices start as low as £25 and go up to a few hundred pounds for high-end printers. But remember, if you find the printer you want cheaper elsewhere Curry's promises to match or beat the price of all other retailers. 
  • Amazon – has hundreds of printers in stock, but try to stick to models that are fulfilled by or sold by Amazon if you can – it’s much easier to resolve issues if something goes wrong.
  • John Lewis – stocks lots of different types of printers including inkjet, colour laser, mono laser and all-in-one models. You'll get a free of charge two year warranty when you buy your printer and you'll also be offered technical support from their in-house team.
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