If you're constantly sending and receiving emails, your inbox will be home to personal information that you'd rather keep to yourself. In our quick guide, we explain how you can add an extra layer of protection to your Outlook account.
Playing around with your Outlook security settings isn't as fiddly as it sounds. In fact, you can get the job done in five steps. Once you're done, any suspicious login attempts will be flagged on your smartphone and through your second email address if you have one.
Below, we run through some of the best ways to ensure your Outlook account is safe and sound. To save you some time, we've stuck to the features that matter the most. If you want to follow along, we suggest you do so from a PC.
These five quick steps will help you secure your account. If you want more detail about what to do and why, keep scrolling.
The free Authenticator app acts as an extra layer of protection. When you sign in to your Outlook account on a new device, you'll need to approve the action from a paired smartphone or tablet. In other words, if a hacker is trying to access your account, they'll be stopped in their tracks.
This will bring you to the Outlook Security page (shown below). From here, you can monitor sign-ins to your account, set a strong password and access advanced security options.
For now, we want to enable two-step verification (2FA), so select Two-step verification in the top-right corner. Then, under the Additional security heading, select Turn on for Two-step verification.
Follow the on-screen instructions. To finish setting up, you'll need to verify who you are by using the Authenticator app, an alternate email address or a phone number. Select Verify my identity with an app.
Now, you'll need to download the Authenticator app onto your phone:
On your computer screen, you'll see a QR code that you need to scan using your mobile. From your phone screen, within the app, select thethree dots in the top-right and then Add account. Choose Scan a QR code and point your camera at the symbol on your PC.
If you've done everything correctly, you'll see your email address displayed within the Authenticator app.
Log out of your email on your computer so you can see the Authenticator app in action. Attempt to log back in by entering in your email address. Rather than asking for your password, you'll see a screen (shown below, left) telling you to check Authenticator.
On your phone, you'll see a sign-in request (shown below, right). Click Approveand you'll now have access to your emails.
By linking an additional email address to your Outlook account, you'll get an email alert if Outlook detects a suspicious login on your main account.
From the Security basics page, select Advanced security options. UnderWays to prove who you are, choose Add a new way to sign in or verify. Click Email a codeand you'll be asked to add an alternate email address.
Outlook will then send a code to that second email. Grab the code and enter it. If you've done everything correctly, you'll see your second email address listed under Email a code (shown below).
The stronger your password, the better. If you think your current password could do with a refresh, under Ways to prove who your are, selectChange password. When coming up with a new password, consider the following:
From this same screen, you can also choose to have Outlook ask for a new password every 72 days.
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